We continue to move into the world of hybrid. Meetings, chats, and collaborative experiences need to be as inclusive and connected as possible. Also, the new, enhanced language transcription and meeting invites will allow more people to feel more comfortable participating in discussions. We look forward to your comments. Multi-language meeting invite control Multi-language Teams meeting invite control enables administrators to display the join information in meeting invitations in up to two languages across all email platforms.

With this feature, you can customize meeting invites to include the languages with which your users are most familiar and comfortable. Administrators can apply a new policy in their admin portal by enabling the MeetingInviteLanguages parameter in the CsTeamsMeetingPolicy at the user or group level, or for the entire organization. Users will see a collapsible right panel during meetings, which enables richer experiences such as chat alongside the ongoing meeting, faster roster views, and more.

When chat bubbles are enabled, chat messages appear on the mobile screen where you can preview the two most recent messages. You no longer need to manually open the chat window within a meeting to see what participants are typing.

You can temporarily turn them off in the current meeting by tapping on the snooze icon. Otherwise, you can also turn them off permanently by tapping on Don’t show chat bubbles on the More Actions Co-organizer Meeting Role Organizers can share control by assigning the new “co-organizer” role to up to 10 meeting attendees.

Co-organizers have most of the same capabilities as the organizer, including management of Meeting Options. Limitations of the co-organizer role include an inability to create and manage breakout rooms, manage meeting recordings, and view or download attendance reports.

Organizers can add co-organizers through Meeting Options. Only invitees within the same tenant as the organizer are eligible for the co-organizer role. Disable chat write access for anonymous or unauthenticated users IT administrators can disable chat write access for non-federated users and unauthenticated users who join Teams meetings through a shared link. This provides an added layer of security, especially in the financial sector where chat messages can be used as part of a data security breach.

This setting can be applied to a subset or all tenant users. Once this is set by an IT admininistrator, a meeting organizer cannot override this setting through meeting options. Learn more. Users can follow along with what is being said without having to choose between the captions and presentation.

Meeting organizers and participants can enable CART captions from their meeting options. Live Captions and transcriptions for Teams meetings on Web Real-time captioning and transcription are now available for web users in Teams meetings in 27 spoken languages. Learn more about Live Captions and Live Transcription.

Additional spoken languages available for Live captions and transcriptions for Teams Meetings We have added six more spoken languages for live captions and transcriptions, including Czech, Thai, Hebrew, Portuguese, Vietnamese, and Turkish. Speakers of these languages will be more comfortable in a meeting, enabling a more inclusive environment. Usability improvements to notifications in meetings for Android We added a notification drawer, which users will see at the top of their screen for in-meeting system messages.

Users can preview, collapse, and clear all notifications with just one tap using the Clear All button. After a meeting, the transcript file is automatically saved in the chat tab for that meeting. Attendees who joined late or missed the meeting can easily catch up by reading what was discussed and searching the transcript by speaker. A presenter can give control of the shared content to another meeting participant to take actions such as present or modify files.

Both the presenter and the meeting participant have control of the sharing. The presenter can take back control at any time. A meeting participant can request control while another participant is sharing content. The participant sharing content can approve or deny the request. When the requester has control, they can make selections, edit, and make other modifications to the shared screen.

Learn more about Give and Take Control. Dynamic caller ID for call queue agents Call queue agents can now place calls from the Calls app using a call queue phone number as their caller ID. This ensures the call is properly identified by the recipient and that the call back number is the call queue number rather than the agent’s personal line. Teams Button long press to Raise Hand during meeting A new Teams button feature is available on all Teams certified devices with Teams button.

Users can now invoke the Raise Hand feature during a meeting by pressing and holding the Teams button on their certified peripheral. By simply connecting the power cable, users can quickly and easily enjoy video conferencing and whiteboard collaborating, with remote integrated management capabilities for those working from home or off-site.

The Microsoft Certified solutions feature Biamp Launch technology. The R30 includes Poly DirectorAI technology which offers a dynamic camera experience that keeps everyone in frame at all times. Enjoy rich audio that filters out background noise so each participant is heard clearly. Poly Studio P21 features an enterprise-grade display dedicated for Teams meetings, with a p webcam, stereo speakers, and a microphone all built into one device that connects to a PC via USB cable.

Additional functionalities include touch-control ambient lighting, a built-in wireless charging pad, a touch control bar, and the Teams button for answering or ending calls. With its intelligent webcam and IPS Black panel technology, this monitor provides users with an upgraded productive and immersive experience in their meetings. Users can launch, join Teams meetings, and respond to notifications all in one go.

The speakerphone delivers exceptional audio performance, allowing users to join meetings and experience crystal clear audio on both ends of the call. Three beamforming microphones isolate from ambient noise for a rich and dynamic audio experience. The speakerphone is seamlessly integrated with Microsoft Teams with a dedicated Teams button for one-touch access to activate Microsoft Teams.

The headset provides a high quality stereo sound experience that is designed for hybrid work with flexible and simple plug-and-play connectivity. The EPOS C10 allows users to experience flexibility and comfort, with a discreet boom arm design that folds neatly away into the headband. The headset provides a smooth experience across Teams meetings with its dedicated Teams button. Its boom arm folds easily into the headband, providing a clean, modern look that allows users to show up well in their meetings.

Users can enjoy multi-point connectivity thanks to the USB-A dongle, which makes it easier to connect to two devices simultaneously via Bluetooth or the dongle by itself. The C50 has four noise cancelling microphones that reduce background noise, as well as plush ear pads for a more immersive audio experience with enhanced sound isolation.

The soft, on-ear wearing style creates all-day comfort, while the modern dual-foldable design gives users a handy and stylish look on camera in meetings. With its innovative designs and technologies, the UH38 features call and music audio with dual-microphone noise cancellation and Acoustic Shield Technology, which provides users with a high-quality call experience. The headset supports USB and Bluetooth dual connections, allowing users to manage two call devices simultaneously to improve call processing efficiency.

A new standard headset with a highly compact design and cutting-edge voice technologies suited for hybrid workers, the BH72 offers high-definition audio quality, a retractable hidden microphone arm, and Yealink Acoustic Shield Technology. Additionally, the headset offers optional wireless charging and a multi-functional wireless charging stand.

With the BH72, users can show up well in their Teams meetings with style and feel comfortable in taking calls amid any potential ambient noise due to its high quality audio and music playback experience. The headset is tailored for hybrid workers, especially those who spend most of their workdays on calls and meetings. With its impressive wireless capabilities, noise cancellation, and security, the Jabra Engage 55 offers a seamless user experience, with its Link DECT USB adapter that flashes a purple light whenever a user gets a new Teams notification.

Microsoft Teams chat embedded within Dynamics Dynamics and Microsoft Teams work together to keep everyone engaged through a comprehensive suite of productivity tools. By embedding Teams chat within Dynamics , Teams users can now seamlessly exchange ideas and collaborate directly and in context right in the workflow.

E-signature approvals on mobile – view and take action Users can now easily action e-signature approval requests from any mobile device. As a recipient users can view or review them, as a creator they can edit or cancel them. E-sign approvals fully embedded within Team Approvals for a streamlined experience Users can now seamlessly create, view, review and e-signature approval requests that require a signature right from Teams. This update removes the need for users to log into each e-sign provider website.

The login process has also been improved with users no only needing to login every 30 days. When users review the request, any updates will be shown in the adaptive card in the chat or channel meaning users respond faster as they understand the context of the request. Approvals in integrated SharePoint Lists List users will now be able to create and manage simple approval requests directly within integrated SharePoint Lists. Additional filters added to the approvals list The approval list within the personal app will include added filters to filter your approval list, such as key word search and other options such as Approved.

This capability will ensure that regularly used apps show up first and that the user doesn’t have to install them every time. Updates in Teams is an out-of-the-box app that enables users to create, submit, and review all their updates, check-ins, and reports in the flow of work. These can be recurring processes that happen on a regular basis, like a weekly update, store opening, or facility inspection. They can also be in the moment updates that might be needed at any time, like a shift handoff, maintenance request, or incident report.

Updates makes it easy for people to manage these all-in-one place. Users can also use the templates in the Updates app to get started and configure them for specific business or team needs. Learn more about Updates and how to get started. Suggested Replies on mobile for Government Clouds Quickly respond to an incoming message by tapping one of the three suggested reply options. Suggested replies in Teams chat uses assistive AI to create short responses based on the context of the previous message.

Sensitivity labels allow Teams administrators to protect and regulate access to sensitive organizational content created during collaboration within Teams. Manage meeting options Organizers can modify the user experience by using the new Meeting Options to customize their meeting safety and security settings. Meeting Options can be accessed in the Teams meeting invitations details in Outlook and Teams Calendar. Available in DOD. Attendee restriction to remove another attendee from chat Only meeting organizers can remove an attendee from chat.

If a user has an attendee role from the participant roster, they will not be permitted to remove other attendees from the chat window. This prevents any accidental removals and ensures everyone stays in the flow of the conversation.

Available in GCC. Channel owner s can delete meeting chat messages within channel meetings Currently, Teams channel owner s are unable to delete chat messages in the meeting chat window.

Now, IT administrators can enable Owners can delete sent messages and assign this Messaging policy to a user or group of users. With this new setting, channel owners can ensure conversations focus on productivity and add a layer of security if chat deletion is required.

Available for GCC.

 
 

 

– Microsoft teams meeting rooms update

 

We believe the future of work is hybrid and that the leaders of tomorrow will be the ones that empower their people to collaborate and be productive from anywhere, at any time. Earlier this month, we shared several new innovations to Microsoft Teams Rooms, Fluid, and Microsoft Viva designed to help people connect, engage, and stay in the flow of work as we all navigate the new hybrid work world.

Create tasks right from a Teams message: Messaging conversations often result in follow-up actions, but creating a task in a separate app can be disruptive to your workflow.

To create a task, click the ellipses … in the pop-out menu, then select More actions and choose Create task. Tasks created from Teams messages, which is available on Teams desktop and web, will appear in the Tasks app for Teams.

Spotlight multiple users during a meeting: Organizers and presenters can now spotlight up to seven participants simultaneously during meetings. Once a single participant has been spotlighted, simply click on the context menu of your additional participant s and select Add Spotlight.

You can also enable or disable the ability for individual attendees to use their cameras. Make connections within your organization: The new Organization Explorer in Outlook allows you to find, discover, and explore people and relationships through a new organizational browser experience. Find colleagues, discover team relationships, explore their skills, see their current availability, and more right within Outlook.

Organization Explorer is now in preview and available for Office Insiders. Connectors are now generally available and can be installed in just a few clicks in the Search and intelligence admin center. Make it easier to find information about people with enriched profile cards: Profile cards in Microsoft make it easy to find information about people in your organization.

Powered by the Microsoft Graph, which aggregates and organizes billions of signals across your organization as people work in Microsoft all day, profile cards extend beyond a simple directory to provide contextual information about a person. Customize your Microsoft Bookings experience: Earlier this month, we announced several new features for Microsoft Bookings.

There are now stricter administrative controls and two new roles to help ensure each user within Bookings has the appropriate level of access and control. To try out the new experience, toggle on the Try the new Bookings switch on the top right corner of the Bookings web app. Get things done with less effort in Outlook mobile with Cortana: Mobile devices and apps have made it easier to respond from anywhere, but small screens and keyboards bring their own challenges.

Cortana is now available in Outlook mobile , enabling you to get work done, save time, and find what you need using your voice. Ask Cortana when your next meeting is, to send an email to a colleague, or to set up a meeting with your manager using natural conversation language—no need to memorize commands or use specific sentence structure. Cortana in Outlook mobile for iOS will be available this month with Android coming soon.

Automate meeting scheduling: The average time it takes to schedule meetings is 6 to 29 minutes. This month, we released Scheduler , a new Microsoft service that works with Cortana to automate meeting scheduling. To get started, add the service to your subscription and enable it in the admin center. Measure the reach and impact of Yammer discussions: This month, we announced the general availability of Conversation Insights , empowering you to measure the reach and impact of Yammer discussions and give you analytics for every Yammer conversation and announcement.

See impressions and engagement, recognize trends, discover how people react, and get a breakdown of reaction types for your discussions. Community members can view insights for conversations they create, and community admins can view insights for all conversations created in the communities they manage.

To see your insights, click the … on the top right of a Yammer conversation. Reduce repetitive tasks in Excel for the web with Office Scripts: Office Scripts are a popular way for users to automate their actions in Excel regardless of their programming experience. Last month, we announced that Office Scripts is now generally available for all eligible users in Excel for the web.

To get started, use the Action Recorder to record the actions you take in Excel. These actions are then translated into a script that you can run at any time. Happy scripting! Try the new Visio on the web landing page for an enhanced start experience : The new start page provides Visio for the web users with a familiar start experience similar to other Office apps, thus enabling easier file discovery, file creation, and collaboration on recommended Visio files.

Other improvements include better categorization of templates and samples, a new search experience, and overall performance improvements. To experience the new landing page, go to Office. Then, click on the Visio app tile under the Office tab. From Teams Rooms that put every participant on equal footing to Graph-powered experiences that make it easier to find colleagues and information, these updates are designed to help empower people in this new hybrid world of work.

Be sure to check back next month as we share news from Microsoft Inspire, our annual partner event. Skip to main content.

Minimize busywork and maximize impact This month we announce Cortana in Outlook mobile, Scheduler service, Conversation Insights in Yammer, and more. Also new this month to Microsoft Install the Outlook extension in Microsoft Edge to quickly read, send, and receive emails, manage your calendar, tasks, and more in any browser tab, no need to go back to Outlook.

Related Posts. July 19, Read more. June 13, May 26, May 24,